Healthcare Procurement Automation Built for Hospitals

Bidezy is an AI-driven procurement automation platform designed to manage sourcing, vendor collaboration, approvals, purchasing, and analytics — without handling payments.

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Common Hospital Procurement Challenges

Traditional procurement methods create costly inefficiencies and risks

Manual Workflows

Endless paperwork, manual data entry, and slow processing times delay critical purchases.

Approval Delays

Multi-level approvals trapped in emails and spreadsheets slow down critical hospital purchases.

Human Errors

Manual processes lead to incorrect orders, duplicate purchases, and data inconsistencies.

Compliance Risks

Incomplete audit trails and manual documentation increase regulatory exposure.

Cost Leakages

Poor vendor management and lack of price comparison result in unnecessary expenditure.

Zero Visibility

No real-time tracking of purchase orders, deliveries, or spending patterns.

The Bidezy Solution

Bidezy Procurement is an AI-powered, end-to-end digital procurement platform designed specifically for hospitals and healthcare organizations.

From requisition to invoice approval, every step is automated, tracked, and optimized — enabling cost control, compliance, and real-time visibility across the procurement lifecycle.

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Vendor Management Portal

Manage all suppliers from a centralized platform with structured onboarding, document submission, verification workflows, and approval tracking. Maintain clean vendor master data, ensure compliance, and improve collaboration across manufacturers and distributors.

Efficient Vendor Registration

Invite and onboard vendors using configurable templates and workflows.

Comprehensive Verification

Verify submitted documents through structured approval flows and system checks.

Centralized Data Repository

Maintain a single source of truth for all vendor-related information.

Advanced Analytics and Dashboards

Unlock deeper insights with intelligent, real-time procurement analytics. Track supplier performance, spending patterns, and operational trends effortlessly. Custom dashboards for CFOs and CPOs deliver clear financial and strategic visibility. Identify cost-saving opportunities and optimize decisions with data-driven precision.

If a required KPI is not available on the dashboard, it can be generated instantly using the AI Chat Assistant.

Real-Time Insights

Monitor procurement trends, supplier performance, and expenditure with up-to-the-minute updates.

CFO and CPO Dashboards

Gain financial clarity and operational visibility to make informed decisions.

Spend Analysis

Identify cost-saving opportunities through detailed breakdowns of procurement activities.

RFQ-Based Order Flow

Create RFQs manually or automatically using historical consumption data. Vendors receive category-based alerts and submit quotes through the portal or templates. The system auto-generates side-by-side comparisons with L1, L2, and L3 rankings, enabling transparent evaluation, negotiations, and seamless transition to ARC.

Streamlined RFQ Creation

Initiate and manage Requests for Quotations (RFQs) with ease.

Vendor Comparison

Evaluate and negotiate vendor quotes transparently with built-in tools.

Transition to ARC

Seamlessly move from RFQ-based processes to Annual Rate Contracts (ARCs) for long-term procurement stability.

Reverse Auction Capability

Enable real-time competitive bidding with automated ranking and pricing strategies. All finalized bids are routed through internal approvals, after which the system generates and sends the PO to the selected vendor—ensuring governance and cost efficiency.

Competitive Bidding in Real-Time

Enable vendors to adjust bids dynamically for optimal pricing.

Observer Inclusion

Ensure transparency with stakeholders overseeing the auction process.

Detailed Reporting

Generate comprehensive reports post-auction to evaluate outcomes and guide future procurement strategies.

ARC-Based Procurement

Manage Annual Rate Contracts seamlessly with predefined terms and pricing. Ensure compliance and secure storage of all digitally signed ARC documents. Automate and speed up purchase order creation using ARC-linked workflows. Enhance procurement consistency, transparency, and long-term cost efficiency.

ARC-linked workflows enable faster PR and PO creation with predefined pricing and vendor mappings.

Annual Rate Contract Management

Draft and manage contracts with pre-negotiated terms and pricing.

Compliance and Storage

Store e-signed contracts securely and ensure adherence to ARC terms.

Efficiency in PO Creation

Simplify purchase order workflows with ARC-enabled automation.

PR / PO Automation

Create purchase requisitions and generate purchase orders manually or automatically using ARC-linked pricing. POs are interfaced with ERP systems in real time for numbering, tracking, and execution visibility.

GRN & Invoice Management

Deliveries and invoices are strictly tied to purchase orders. Vendor invoices are approved through three-way matching at the invoice booking stage before posting to ERP, reducing errors and improving resource utilization.

Built for Every Healthcare Setting

Flexible solutions tailored to your organization's unique needs

Hospitals

Manage medical equipment, surgical supplies, pharmaceuticals, and consumables across departments.and access controls

Clinics

Streamline procurement for outpatient facilities with simplified workflows and vendor management.

Diagnostic Labs

Handle reagents, testing kits, laboratory equipment, and quality control materials efficiently.

Healthcare Groups

Centralized procurement management across multiple facilities with consolidated vendor contracts.

Measurable Benefits

Real impact on your bottom line and operational efficiency

Increase Procurement Speed

Cut procurement cycle time by 60% with automated workflows and approvals.

Reduce Cost Leakages

Save 15-25% on procurement costs through better vendor management and price optimization.

Zero Paperwork

Go completely digital - eliminate manual forms, reduce errors, and save time.

Reduce Stock-out Risks

AI-powered alerts prevent critical supply shortages before they impact patient care.

Complete Transparency

Real-time visibility into every purchase, approval, and delivery across your organization.

Better Supplier Negotiations

Data-driven insights help you negotiate better rates and terms with vendors.

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